We are North America's leading security and facility services provider with approximately 300,000 service personnel. At Allied Universal(R), we pride ourselves on fostering a promote from within culture. There are countless examples of individuals who began their career as Security Professionals and today hold positions on our senior leadership team. We offer medical, dental and vision coverage, life insurance, employee assistance programs, company discounts, perks and more for most full-time positions!

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Allied Universal is seeking Administrative Professional in Waterloo, Ontario.  

Job Title: Administrative Professional

Location: Waterloo, ON

Type: Full Time

Vacancies: 2

Shift : Monday to Friday - 0800-1600 (1st Vacancy )

          Monday to Friday - 1200-2000 (2nd  Vacancy )

Pay Rate: $21 to $23 per hour

Mandatory : Must have 5 years continuous residency in Canada (Site Specific Clearance required)

Allied Universal is hiring a Administrative Professional at a site in Waterloo, ON. The Administrative Assistant supports the daily operations of the Security Director and/or Account Manager by handling a wide range of administrative tasks. This role involves managing communications related to site security protocols, maintaining an organized workspace, and performing general office duties. The ideal candidate is adaptable, open to learning, and willing to take on cross-functional responsibilities as needed. This position reports directly to the office of the Security Director and completes tasks as assigned.

RESPONSIBILITIES:

• Answer phone, schedule appointments, and provide information regarding office of the Security Director (client), which will include ensuring maintainenance of  the client’s policies and procedures
• Screen, respond to, and/or distribute mail as appropriate
• Assist with the scheduling of appointments and meetings to maintain the Director’s calendar
• As required, or directed, will attends meetings to provide or obtain information, including maintaining any necessary records or minutes of the meetings
• Obtain, compile, organize, and prepare information and data for various reports, meetings/board agendas, ensuring information packages are complete and meet guidelines for submittal, as directed by the client
• Coordinate special administrative projects as assigned by the client, to include assigning work, providing project information, giving guidance in support of project objectives, and prepares final reports, as required
• Support security team, both internal and external team members, with the interpretation and application of policies, procedures, and processes, for work locations or posts
• Within this position, additional administrative functions or tasks can be assigned, on a temporary or permanent basis

QUALIFICATIONS (MUST HAVE):

• High School Diploma or equivalent required.
• Applicants must be at least 18 years old.
• Proficiency in Microsoft Office Suite is necessary.
• Professional demeanor and appearance are expected.
• Strong written and verbal communication skills.
• Ability to take initiative and resolve issues proactively.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

DISCLAIMER :

As part of our standard hiring process, all candidates being considered for employment with Allied Universal are required to undergo a background check. This background check may include, but is not limited to, criminal history, employment verification, education verification, and professional references.

Allied Universal® provides unparalleled service, systems and solutions to the people and business of our communities, and is North America’s leading security services provider. Allied Universal delivers high-quality, tailored solutions, which allows clients to focus on their core business. For more information:  www.AUSecurity.ca.